The Administrative Analyst (AA) is a member of the Department of Neurology’s Administrative Core Team (ACT). The incumbent will apply departmental and institutional policies, procedures, and knowledge to accomplish multiple projects, assignments, and tasks of mild to moderate scope and complexity. The AA will work mostly independently in areas that include but are not limited to, finance, purchasing, HR ticketing, supporting department committees, scheduling and programmatic support in special projects, coordination of visiting professors, and general event planning. As a member of ACT and supervised by the Administrative Core Team Manager, the AA will be supporting the central functions of the department and the department’s leadership including division chiefs.

This is a hybrid position with one to three days a week in the office.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

The Department of Neurology is a teaching, research, and clinical care unit within the School of Medicine (SOM). The Department of Neurology is a large, multi-site department, with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC, and the Gladstone Institutes, and is affiliated with the UCSF Weill Institute for Neurosciences. The department is constructed of 14 administrative divisions with 11 clinical specialties. The department has 250+ faculty and academic employees, 300+ staff positions, and 182 trainees including: residents (50), clinical fellows (47), and postdoctoral scholars (85).

The Department has an annual operating budget in excess of $120M and has consistently been the top recipient of NIH funding across all U.S. Departments of Neurology, in addition to being the #1 or #2 recipient of philanthropic dollars across all departments at UCSF. The department is also ranked #1 nationally by US News and World Reports for its clinical care.

• Bachelor's degree in a related area and one or more years of related experience; and/ or equivalent experience / training.
• Intermediate to advanced knowledge of Microsoft Office Suite
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, faculty, trainees, and high-profile individuals verbally and in writing.
• Ability to use discretion and maintain confidentiality in all matters.
• Possess excellent organizational skills and the ability to multi-task with demanding timeframes.
• Ability to work effectively with others, including those with diverse perspectives
• Strong ability to remain composed and graceful under the pressure of deadlines, high-stakes projects, and emotionally-charged individuals

• Previous experience in the UC system
• Working knowledge of university-specific policies, applications, and programs.
• Progressive experience of administrative support in an academic institution
• Advanced level of writing and editing, especially related to research or academic matter
• Strong ability to balance the needs of multiple stakeholders and pivot between multiple tasks
• Working knowledge of graphics and creative programs such as Adobe Creative Suite
• Working knowledge of website management and maintenance
• Adept with technology and quick learner of new technology

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Campus

004263 ADMIN OFCR 2 CX

Administrative Support

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Career

100%

Flexible (combination of onsite and remote work), Mission Bay (SF)

Days

8 Hours

M-F, 8am-5pm