Salary: Position Summary: Duties & Responsibilities:

• Completes a broad variety of administrative tasks that facilitate the Global Health Program’s ability to effectively operate, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements.
• Independently manages the logistical details for virtual meetings using scheduling tools to select dates/times, setting-up bridge lines, notifying the participants of meeting details, sending out the agendas and taking meeting minutes.
• Supports program conferences, meetings and training projects by:
  • Notifying participants of conferences and meetings and providing agendas and other logistical information to participants,
  • Researching hotels to ensure they meet APHL needs; this includes initiating and coordinating ratification of contracts with hotels, ordering food/beverages and ensuring onsite facilities/AV meet APHL needs,
  • Providing on-site support for conferences and meetings when requested, either in the Silver Spring office or at other venues,
  • Assisting in production and distribution of conference handouts, folders, marketing materials, and proceedings,
  • Coordinating the travel reimbursement process, including communicating with travelers, tracking payments, and submitting paperwork to supervisor or designee and accounting.
• Identifies strategic needs and oversees development and implementation of process improvements for the Global Health Program.
• Coordinates with program staff to develop organizational tools and processes to improve work efficiency.
• Organizes and maintains electronic files in an accessible location, in order to complete work in a systematic and timely fashion.
• Responds to requests for materials and information about program activities in writing, by phone and email. Provides members and partners with appropriate information regarding program activities.
• Tracks program expenditure for designated accounts and maintains records of receipts.
• In collaboration with the program staff, develop contracts and manages administrative processes to ensure compliance with APHL policies, completion of deliverables and timely payment processing.
• Assists in ensuring payments are correctly coded and compiled with appropriate backup documentation for accounting processing.
• Supports the management of the web content for the Global Health Program, ensuring that all content on the website is current and accurate.
• Creates content for APHL Blog, Lab Matters and social media platforms.
• Assists in the development of facts sheets and other communications materials to promote global public health.
• Participates in meetings to increase the visibility of member laboratories and promote their role in global public health.
• Other duties as assigned.

Employment Standards- Education and Experience:

• Bachelor’s degree or equivalent education. Educational background in administrative field preferred.
• 2-4 years progressive and relevant experience in an office/ administrative position.
• Interest in science, preparedness and/or the public health preferred.
• Proficiency in English required; competency in language other than English is an advantage.

Knowledge, Skills, and Abilities:

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Expert proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams) and ability to design and edit graphic presentations and materials.
• Proficient and confident with virtual meeting platforms.
• Strong verbal and written communication skills and ability to communicate effectively across various cultural groups.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people.
• Ability to switch gears at a moment’s notice.
• Capable of handling changing and competing priorities, particularly in periods of heavy workload or under tight deadlines.
• Team player with positive attitude, but also capable of working independently.
• Takes initiative to effectively coordinate and complete projects in a timely manner
• Well-organized and detail oriented.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Excellent customer relations skills.

APHL Weeks:: APHL Week is a Conference/Convention that will be held from July 17th-21st, 2023, in Bethesda, MD. It is mandatory for all employees to attend, and APHL will reimburse or pay for travel and lodging expenses for those who require it. However, please note that if a candidate is local to the area, reimbursement for travel and lodging may not be possible due to their proximity to the event. Position Description Status:: The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract. Work Environment:: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role. Physical Demands:: The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role. During the job, the colleague may need to sit for extended periods, use a computer keyboard to type, read information visually, and communicate orally through a computer monitor. Equal Opportunity Employment Statement:: APHL is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.