BSD ADM - Administration
The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 150 faculty in the 10 basic science departments, over 850 faculty in 14 clinical departments, and 2,600 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, 20 minutes south of downtown Chicago. In total, the BSD is responsible for the education and training of more than 1,200 undergraduate students per year and 800 basic science graduate and medical students. The 18 doctoral training programs in biological sciences focus on Darwinian sciences, molecular biosciences, neurosciences, biomedical sciences, public health sciences, radiation physics, and the MD/Ph.D. interdisciplinary scientist training program. Doctoral students in the BSD are supported, in part, by 25 National Institute of Health (NIH) training grants and NSF, NIH, and HHMI fellowships. The faculty of the BSD, led by the Master of the College, is responsible for teaching undergraduate biology courses. These courses are highly rated by students, and the proportion of undergraduates majoring in biology has been increasing. Under the leadership of the University Executive Vice President for Medical Affairs and Dean of the Biological Sciences Division, the BSD and the University of Chicago Medical Center (UCMC)—a separate legal entity controlled by the University—are collectively known as the University of Chicago Medicine (UChicago Medicine or UCM). UCM oversees the finances and operations of all inpatient and ambulatory services. The UCMC medical staff is comprised of faculty physicians who receive academic appointments in the University and the clinical departments of the BSD. The Biological Sciences Division is located on the beautiful Hyde Park campus of the University of Chicago, 20 minutes south of downtown Chicago.
A Chief of Staff supports the Chief Physician and Dean for Clinical Affairs as well as the Vice Dean of Administration and Finance for the Biological Sciences Division (BSD). The Vice Dean reports to the Dean of the BSD and serves as the administrative and financial leader over all BSD research entities and the faculty-physician practice. As the COS, this key position will lead and implement various strategic initiatives across the BSD. This position ensures administrative and operational responsibilities are handled effectively ensuring efficient operations for the Vice Dean’s office. This is a key, confidential role often acting on behalf of the Vice Dean leading discussions and providing strategic insights. The Chief of Staff supports the Clinical and Vice Dean for key meetings and presentations including BSD and University Board meetings.

• Oversee strategic business initiatives from ideation to implementation across the BSD.
• Collaborate with executive team members to proactively determine and prioritize strategic initiatives.
• Collaborate with the Executive Assistant/s on managing the Chief Executive’s schedule, lending insight on priority meetings and events.
• Plan, design, and lead agendas and meetings for the executive leader ensuring meetings stay on focus and meet set objectives.
• Work with leadership to deliver, monitor and communicate progress towards goals established through the office of the Vice Dean.
• Respond to University, faculty, and Medical Center inquiries on behalf of the Chief Executive.
• Provide senior leaders with insights and analysis on BSD operations and administrative status.
• Research and identify BSD business trends and needs providing insights to BSD leaders accordingly.
• Develops and administers program budgets and recommends or makes budgetary recommendations.
• Serves as a key resource for program information.
• Provides specialized professional expertise in program management. Implements plans for educational programs and initiatives and acts as a liaison between the program and program participants.
• Plans and develops program objectives and/or content. Researches and identifies trends and needs and establishes program directions accordingly.
• Develops and administers program budgets and recommends or makes budgetary recommendations.
• Serves as a key resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
• Performs other related work as needed.

Minimum requirements include a college or university degree in related field. Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

• Master’s degree in Business Administration or similar field.

• Experience as a Chief of Staff for an executive leader in an academic or health care setting.
• A proven track record of translating strategic plans into operational objectives and ensuring successful implementation.
• Experience communicating organizational goals and results to an audience of academic or executive leaders.
• Experience working in a complex, matrixed environment.
• Experience in data analysis and visualization.
• Proven success in coordinating high impact or organizational projects.
• Excellent communicator in written and verbal form.

• Ability to handle complex issues, influence and problem-solve.
• Strong project reporting skills.
• Strong organizational communication experience.
• Experience in data analysis.
• Ability to interact comfortably with senior executives, faculty, and staff.
• Ability to develop collaborative relationships throughout the University community.
• Ability to effectively manage a heavy workload, competing priorities and tight deadlines. Ability to effectively make decisions that represent the mission, values and strategic plan of the organization and leaders.
• Ability to handle highly confidential and sensitive materials and situations.
• Ability to have words, actions and behavior reflect a high level of integrity.
• Intermediate to Advanced skills in Word, Excel and PowerPoint.

• Resume (required)
• Cover Letter (preferred)

Administration & Management
Individual Contributor
Exempt
Monthly
40
Yes
No
No
No