Job description

Job ID: 11687
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Regular

Position Summary

The Contract Specialist oversees all aspects of College contracts including negotiation and writing. The Contract Specialist applies knowledge and independent judgment to act in the best interests of the College and is the subject matter expert in all rules and processes related to contracts. Provides direction and guidance to the campus, to include training, regarding the contracting process and laws and guidelines of the contracting process. This position reports to the Procurement Manager.

Pay, Benefits & Work Schedule

Annual salary range: $64,714 - $85,000

Annual salary will be commensurate with candidate's qualifications and related experience.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 44% students of color and over 1,100 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

About the Department

The Administrative Services Division oversees four departments (Campus Operations, Public Safety, Finance, Compliance and Legal Matters) supporting the daily operations of the campus. The division and its departments are responsible for finance and budgeting, public safety, emergency management, public records, contracts and purchasing, legal matters, capital projects, and plant management. Together, they drive efficient campus operations and ensure the college has the resources and the right setting to support student success.

Essential Functions

Contract & Risk Management

Advises the campus on regulations, policies and procedures for preparation of contracts, contract terminology and development. Provides guidance on most effective/cost efficient contracting methodologies. Manages and provides contract training for the campus.
Arranges for or performs an analysis of contracts for technical requirements and cost factors; requests regulation, policy or procedure changes or, if necessary, obtains special approval to deviate from regulations, policy or procedures.
Works with parties to any contract, agreement, MOU, etc., on terms; coordinates contract negotiation work with other units in need of services if applicable; and advises department offices on contract terms and conditions.
Obtains necessary signatures of parties to agreements; maintains a list of authorized contracts signatories; coordinates termination of agreements, contracts, etc., as necessary; advises College Signature Authorities on contractual concerns.
Assists with the negotiations, administration and termination of all contracts, agreements, leases and letters of understanding into which the Department may enter.
Resolves issues that arise during the contracting process, i.e., disputes, protests, appeals, defaults, liquidated damages, excess costs, etc.
Works closely with the Procurement Manager and the Attorney General's Office, private organizations and contractors to insure compliance and fulfillment of contracts and leases.
Represents the Procurement Manager or Department in negotiations with other parties to all contracts and agreements, in conjunction with program representatives.
Works with the Procurement Manager and the Vice President of Administrative Services in initiating action pertinent to better utilization of contracts, leases, and agreements.
Maintains contract records in accordance with state public records guidelines.
Vendor Management

Assists in drafting contract amendments.
Issues reminders to contract owners of upcoming contract renewal options.
Reviews and updates contracts within the contract software portal and manages contracts and contractor list in Cobblestone database.
Performs other duties as assigned.

Minimum Qualifications

Bachelor's degree from an accredited university. Relevant years of experience can be substituted on a year-for-year basis.
Three (3) years of experience writing and negotiating contracts.
Three (3) years utilizing an online Enterprise Resources Planning (ERP) software system (Peoplesoft, Ariba).
Five (5) years of experience utilizing an online contract system (CobbleStone, Adobe, etc.)
Experience with Microsoft Office suite applications, especially SharePoint, MS Excel and MS Word.
Effective communication skills.
Demonstrated experience working in a collaborative team environment with diverse employees and student/customer groups.

Preferred Qualifications

Master's degree in business administration, law, or equivalent graduate degree.
Five (5) years of experience writing and negotiating contracts for a Washington state agency.
Five (5) years of experience writing and managing RFPs and RFQs.
Demonstrated ability to manage multiple priorities.

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Per Governor Inslee's Proclamation 21-14.1 , state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law .

Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

How To Apply

Applications received by 08/09/2022 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.)

Required application materials:
Attach a Cover Letter (min 1 pg., max 2 pgs.)
Attach a Resume
Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
Complete the Job Questionnaires if applicable

Contact:
If you have questions regards to application or hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu .

EEO Statement

Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.

Applicants with disabilities who require assistance with the recruitment process may contact hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.

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