Job description

Job Description Docketing Clerk/Legal Assistant –

Position Purpose: Hickey Smith Dodd, has a great opportunity for a highly organized and motivated legal administrative professional, who enjoys working for home. This position provides administrative support to attorneys in several capacities.

Roles & Responsibilities:

· Reviews and analyzes information provided by or obtained from clients, client representatives, other parties and their counsel, court personnel, and various jurisdictional online electronic case management systems.

· Assists in managing the firm’s central calendar and docket email addresses to input dates scheduled by the court.

· Calculates and determines deadlines for court filings and appearances, service of documents, and other events and activities, in multiple states and jurisdictions.

· Assists with maintenance of case calendar by calendaring events as provided by the courts, providing deadlines for compliance based upon the governing jurisdiction’s rules and keeping attorneys updated with matter status.

· Adding cases in applicable jurisdictions for docket monitoring.

· Inputs information regarding case status and assigned tasks into case management software.

· Alerts attorneys and other case team members (paralegal, case assistant, etc.) of time sensitive information.

· Research Court rules, compile, review, reconcile, and/or maintain a variety of information and records related to case files, clients and other contacts

· File and serve pleadings, motions, discovery and settlement documents

· Organize material for team member review

· Draft, review and transmit correspondence for attorneys

· Assist attorneys with hearing, trial, arbitration, administrative hearing preparation etc. by organizing, assembling and marking key documents

· Receive and process information requests, registrations, forms, orders, notices, and/or other related information and correspondence

· Sort, file, and maintain materials and filing systems (paper, computer or imaging), retrieve file materials, and keeps a record of file movement

· Perform a variety of routine clerical activities and other duties as assigned.

Qualifications/Experience:

· Associate’s degree or equivalent in a related field (such as legal assisting, law enforcement, or human services).

· Valid New York State Notary Public license required.

· Minimum of five years of experience in an Insurance Defense law firm’s calendar or docket department or similar position responsible for scheduling and calendaring court deadlines.

· Familiarity with court websites and knowledge of court rules, deadlines, and procedures in at least one of the following jurisdictions required: California, Connecticut, Florida, Illinois, New Jersey, New York, Pennsylvania or Wisconsin.

· Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with clients, co-workers, and representatives of other agencies.

· Must be a highly motivated self-starter with above average computer skills and knowledge.

· Good decision-making skills and the ability to function well under stress while working in a fast-paced environment in order to meet deadlines and deal with pressure situations.

· General knowledge of applicable subject areas, including court rules, deadlines, and procedures, and the ability to learn relevant terminology, policies, and processes.

· Proficiency in all Microsoft Office products (including Outlook, Word, Excel, and PowerPoint) and in using web-based applications.

· Ability to handle multiple tasks concurrently and deal with interruptions.

· Strong attention to detail.

· Ability to consistently demonstrate sound ethics, good judgment and maintain the confidentiality of information.

We are a growing Firm with a national presence, dedicated to cross-training and promotion from within.

Job Type: Full-time

We offer a competitive salary plus a full suite of benefits including Firm sponsored or subsidized insurance benefits, 401K plan, paid holidays and PTO.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• How many years of Docketing experience do you have?
• How many years of Legal Administrative Assistant experience do you have?
• How many years experience do you have working with an Insurance Defense Firm?

Experience:

• NSYCEF: 2 years (Required)

License/Certification:

• New York Notary Public License (Required)

Work Location: Remote

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