Job description

The North Jersey Community Research Initiativeis seeking a full-time Grants Specialist to join the finance and administrative team to provide support and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements throughout the funding life-cycle. The candidate will work closely with the Principal Investigators (PIs) and Project Directors and will report directly to the Grant Manager. The Grants Specialist will work with PIs and Project Directors to develop budgets and supporting materials for all grant awards, and review project funds. S/he will perform additional duties to support research projects and ensure compliance with all policies and procedures. This is an excellent opportunity for an individual who is highly motivated, detail oriented, and interested in a role at a growing and reputable non-profit community based organization.

• Coordinate grant submission process with PIs; is aware of internal and external deadlines for various funding opportunities
• Work closely with PIs on all aspects of the grant application process, including assisting with pre-award budget development, gathering supplemental materials, and coordinating with sub-contract sites
• Work with the Grants and Contracts Office to ensure that grants and contracts applications are in full compliance with regulations of all sponsors, as well as with internal GCO policies. Stay up-to-date on all policy changes
• Assist PIs with NIH Just-in-Time requests for all other granting agencies
• Ensure appropriate approvals are in place for human subjects and animal work; monitor as appropriate through award life cycle
• Assist with project set-up once funding is received
• Monitor and analyze grant activity and project expenditures, including monthly reconciliation of ledgers and projection updates, and recommend action as necessary; work with Sponsored Projects Finance to resolve accounting issues as needed
• Review financial reports for submission to sponsors
• Process financial transactions, such as purchase orders and fund transfers, as needed
• Other duties as assigned

Requirements:

• Bachelor’s degree; Finance or Accounting preferred
• Experience with Federal grants, foundation grants, industry grants
• Candidate must be proficient in Microsoft Office: Excel, Access, and Word and have an understanding of accounting basics.
• Familiarity with Federal and State policies and procedures regarding sponsored awards preferred.
• Familiarity with the Agencies personnel and fiscal management policies, and the Agencies financial system applications such as Financial Edge and FE NXT is desirable.
• Experience with budget preparation and expense analysis is essential.
• COVID Vaccinated & Boosted.

· Qualified candidates must be able to effectively communicate with all levels of the organization.

NJCRI is a multi-service community agency which provides many facets of services from Infectious Disease Specialist, Primary Medical Care, Transgender Medical Care, Hormone Therapy, Behavioral Health Services, Substance Use Services, Case Management, LGBTQ Services, PrEP Services, Food Pantry, Clinical Research and Trails, Homeless Drop-In, Community Outreach, Syringe Exchange, etc.). We are proactive in ensuring we put in safety measures to assure our agency is safe for our staff and patients especially during the COVID-19 pandemic. Because we specialize in Infectious Diseases, you may be called upon by the agency to assist with COVID 19 prevention-related task and any other new infectious disease outbreak.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Newark, NJ 07103: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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