Job description

Position Description

Grants Coordinator
Employment Type
full-time

Location
Cleveland, WI

# of Weeks:
52

Hours per week:
40.00

Work Schedule Days:
Monday, Tuesday, Wednesday, Thursday, Friday

Schedule:
Monday through Friday Flexible day/evening/weekend hours, based upon the needs of the college

Reports To:
Executive Director of Grants

Recruitment Group:
Full-Time Exempt Staff

Multiple Locations – See job description for more details:
No

Closing Date:
Until Position is filled

Salary Expectation:
$62,160 to $64,491 (Note: The salary will commensurate based on education and occupational experience.)

Benefits:
LTC offers great benefits from health, dental, vision, life, even pet insurance! If you don't need health benefits right now, you may be eligible for a $4,000 stipend for waiving these benefits. We also offer a Retirement plan through the Wisconsin Retirement System as well as other supplemental retirement 403b and 457 plans. In addition, we have the option to contribute to the Wisconsin EdVest 529 Education Savings Plan.
Looking for time off? We offer PAID leave for vacation, personal time, sick leave (we call this paid leave of absence) and holidays. We have Friday's off in the summer and a Holiday break from Christmas through New Year's to give you a break from the busy semester!
There are many additional benefits we offer including tuition reimbursement, professional development, a free on-site wellness/fitness center and an on-site childcare center. There are also employee discounts on plans with US Cellular, Sprint, Sports Core, and more. For additional information on all of our vast array of benefits, check out our benefits guide by clicking HERE.

Shift:
Full-Time Exempt (52 weeks) | Monday through Friday
Flexible day/evening/weekend hours, based upon the needs of the college
Location:
Lakeshore Technical College – Cleveland, Wisconsin
Position Overview:
Coordinate the lifecycle of grants through the identification and alignment of potential state, federal and private support for LTC programs, services and operations and ensure compliance with funding source guidelines in the development, implementation, and evaluation of the programs and services incorporating external funding.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Job Responsibilities:
(60%) Pre-Award: Grant Research, Project Planning and Grant Development

• Coordinate and facilitate all aspects of the grant development for securing funding for educational activities. Responsible to develop external grant proposals with a focus on state and federal funding. Complete grant proposals, which include working with a team of subject matter experts (administrators, faculty, staff, partners) to gather data; design activities; create evaluation plans; assist with budget development; write, edit, and submit grant applications.
• Serve as a member of Grant Council Team to develop, implement, and evaluate annual and long-range grant funding plans; to identify college projects for which funding is desired and develop strategies to obtain funding and corresponding timelines. Research and identify potential grants sources including contacting state, federal, and local agencies, companies and foundations, as well as, conduct searches on the Internet, State Newsletters, and through other sources.
• Work collaboratively with external stakeholders for collaborative proposals and partnering opportunities.
• Responsible for data collection for grant development and proposals, including develop reports in order to fulfill data requests and inform decision-making.
• Design, create, and distribute standard and special reports, studies, summaries, and analyses, as required.
• Track current and potential funding by maintaining a spreadsheet/database of current grant awards and upcoming opportunities.
• Participate in the development, revision, and implementation of grant processes and associated documents.
• Respond to requests to write proposals based on needs identified by LTC leadership team and staff.
• Participate in WTCS statewide grants initiatives as appropriate.

(35%) Post-Award: Grant Implementation, Management, Evaluation and Reporting

• Initiate grant implementation process including developing plans that clearly link project goals, outcomes, activities, timeframes, evaluation plan, spending targets, and staff assignments.
• Provide grant managers direction and support in the monitoring, tracking and reporting of grants.
• Implement fiscal procedures consistent with regulations and grant programs. Work with directors and Financial Services to ensure grant activities and funds are tracked and completed. Guide project managers and stakeholders through start-up steps, rule interpretation and follow-up with agency project officers, alternate acceptable spend down strategies, grant questions, and technical report writing of progress and completion.
• Ensure LTC complies with federal reporting guidelines as determined by the funding agency.
• Coordinate the collection and analysis of quantitative and qualitative data to assist managers in making decisions and supporting grant activity.
• Represent the college on consortium grant conferences, meetings and project teams.
• Coordinate grant projects including reporting, evaluation, and assessment in collaboration with institutional research, data governance, and grant managers.
• Provide exceptional customer service experience to both internal and external customers throughout every interaction.

(5%) Manager Essential Responsibilities
Oversee grants processes. Responsible for the overall direction, coordination, and evaluation of this unit. Carryout managerial responsibilities in accordance with set policies and applicable laws including:
o Assist in developing plan(s) and budget for department.
o Address issues in an effective and timely manner.
o Be an active advocate for LTC in the community.
o Be active in the college by serving on committees.
o Teach classes, as requested, based on course-identified qualifications.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Bachelor's degree in a field related to Business, Communication, Public Administration, or Social Sciences. Three to five years of successful experience in the research, development, submission, and administration of government funded grants, as well as, privately funded grants. Experience with business analytics software, especially Cognos, preferred. Proficient in use of all Microsoft Office programs (Word, Excel, PowerPoint).

Note: If educational/certification requirements are not met, candidates may be considered, however the expectation would be that they be met within 5 years of employment.
Certificates, Licenses, Registration:
None
Other Skills and Abilities:
Familiarity with state, federal, and private funding sources and general budgeting and grant accounting procedures. Must possess strong and effective leadership skills and demonstrated effective work performance. Ability to work effectively under time constraints. Ability to apply good organizational problem solving skills; knowledge of strategic planning, program development and evaluation, superior oral and written communications, creativity, attention to detail, excellent interpersonal/diplomatic skills and the ability to articulate the value of higher education. Ability to understand and interpret funding source guidelines and to match potential college programs/projects to funding source priorities. Ability to translate college priorities into programs and projects, maximizing the benefits of external funding. Ability to motivate and interest faculty, staff and the administrators in pursuing grant opportunities. Establish and maintain cooperative working relationships with a variety of agencies and people; ability to effectively lead groups to reach creative and practical solutions; ability to assimilate information from a vast assortment of sources and adapt it to the needs of the College and various funding sources. Exemplify college values in all staff and student interactions as well as services delivered. Ability to establish and maintain effective working relationships and relate successfully with staff, students, and people of diverse cultural, social or educational backgrounds. Fluent, bilingual individual is beneficial.
Language Skills:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Technology Skills:
Beginner Level Skills: Ability to operate personal computers. Be familiar with basic hardware. Use and maintain voice mail. Use file manager. Use network file manager. Use and maintain a personal calendar. Navigate through Windows. Ability to access and use college network. Understand database concepts. Send and receive attachments. Access a bulletin board. Navigate through the Internet. Schedule meetings. Use email to communicate.
Intermediate Level Skills: Use database queries. Use scanning techniques equipment. Create charts and graphs. Proficient in use of all Microsoft Office programs (Word, Excel, PowerPoint). Access and use Project Management Systems.
Advanced Level Skills: Use multimedia presentation technology (software and hardware) and database management software.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, sit, and talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Must be able to work with frequent interruptions.
The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.
Condition of Employment:

• Employment conditional on completion of a ground Information Disclosure (BID) with the results acceptable to the College.

Date Updated: 9/26/2022

Lakeshore Technical College does not discriminate on the basis of race, creed, color, national origin, ancestry, religion, sex, disability, age, sexual orientation, genetic testing, lack of English skills, arrest or conviction record, political affiliation, veteran status, parental status, marital status, pregnancy or other protected categories, in its services, employment, programs, and/or educational programs and activities, including but not limited to admissions, access and participation. The college attempts to be in compliance with all federal laws including but not limited to Title IX & section 504. Inquiries regarding nondiscrimination policies are handled by the executive director of human resources/affirmative action officer, 1290 North Avenue, Cleveland WI 53015, phone 920.693.1139 or 888.468.6582, ext. 1139.
Lakeshore Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs or activities. Persons requiring accommodation to access the college’s programs, services, and/or employment should call LTC at 920.693.1000 or 888. Go To LTC (888.468.6582), or TTY 711.
Website: WWW.GOTOLTC.EDU | Telephone: 1-888-GOTOLTC

Job Type: Full-time

Pay: $62,160.00 - $64,491.00 per year

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