Job description
Hi from Pumpkin!
Pumpkin is a pet care company on a mission to help make ‘the best pet care possible fur all’. We want to revolutionize pet healthcare by making it easier for families to provide their pets with the wellness and medical care they need throughout their lives. Launched by Zoetis (ZTS), a Fortune 500 company that’s the world’s largest animal health company, Pumpkin is an early-stage startup with big dreams! As a pack, we share agility, guts, collaboration, and a relentless pursuit in creating a healthier, happier world for pets and their people.
Pumpkin is looking for a dynamic Office Manager to join our rapidly growing pet care company in NYC. As a member of our People Team, you’ll play an essential role in bringing our office into a new hybrid work model while ensuring we continue to create a safe, inclusive, and productive work environment for our human and furry colleagues. This is a high visibility position, with the ability to significantly impact the Pumpkin experience and culture.
This position requires 5 days a week in the New York City office.
What You'll Do:
- Manage our office reservation system and ensure compliance with our workplace health and safety program and local/federal laws.
- Ownership of the reception area and front of office during core business hours, addressing employee requests and vendors regarding all local facilities issues.
- Creation and oversight of office budget, maintaining office inventory, organizing/restock office supplies and advise leadership on advances to overall colleague satisfaction.
- Handle incoming & outgoing mail; coordinate shipping/receiving of all HQ correspondences and packages.
- Ensure the office is client-ready at all times, maintaining a pleasant aesthetic throughout the office, conducting daily quality checks to ensure compliance.
- Coordinate catering for the office and other needs for meetings, on-site training classes, and other events.
- Running the employee swag program from new hire boxes to end of year gifts is a huge plus!
- Routinely handle objects weighing up to 30 lbs and on occasion may be expected to lift objects weighing up to 30 lbs.
What We're Looking For:
- Strong administrative background, with experience/desire to own office management.
- Ability to multitask and prioritize effectively is essential for this role.
- Superior communication skills, both written and verbal.
- Effective ownership over systems and processes that ensure smooth office operations and high colleague satisfaction.
- Self-disciplined with a high degree of professional acumen and pride in their work.
- Ability to balance teamwork with independent problem solving skills.
- Positive attitude and desire to serve as point-person for all office & facilities-related needs.
- Computer Skills: Familiarity with office applications; prior experience with Google Suite, Slack, Zoom, MS Office and Google Docs experience is an advantage.
Bonus Points:
- Experience organizing events.
- Working with executives.
- Identifying vendors and negotiating contracts.
- Experience moving an office.
- IT & Technical experience.
Benefits and Perks:
- Comprehensive contributions to medical, dental and vision for colleagues and dependents.
- Generous PTO and Paid Holidays
- 401k with company match
- Pumpkin Insurance and preventative care for every pet in your family
- The opportunity to join a team where every team member has the autonomy and support they need to boss their role and make empowered decisions
- Pet Friendly Offices, Stocked Kitchens, Team Workouts, Team Outings and much more!
Compensation: $60,000-$80,000
Newly hired staff must be fully vaccinated by their start date. Applicants unable to comply with this policy due to an underlying medical condition or sincerely held religious belief may be eligible for an accommodation, unless such an accommodation would be unduly burdensome or present a direct threat to the applicant, our employees, or the members of our greater community.
Pumpkin is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other characteristic protected by federal, state or local laws.
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