Job description
Recruiting Opportunity Closes: 03.05.2023
Hourly Wage: $19.00
Hours Per Week: 40
Status: Non-Exempt, Full Time
Number of Positions: 1
Department: Administration
Position Title: Office Manager
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Application Instructions:
Complete the online job application, upload a resume and cover letter.
To apply online go to: Office Manager
To apply in person go to 345 Columbus SE, Albany OR 97321. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.
Questions, contact Major Michael Johnson at michael.johnson@usw.salvationarmy.org or call (541) 928-4774. Major Johnson is the sole point of contact for questions regarding this position.
Recruiting Accommodation Statement:
To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.
COVID-19
The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.
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Education and Work Experience:
- Education:
- Required: Highschool Diploma or GED.
- Preferred: Bachelors or Graduate Degree.
- Experience:
- Required: Minimum 5 years of office management experience
Knowledge, Skills, and Abilities:
Knowledge Required: use a computer effectively and efficiently in the working environment; use standard office machines (e.g., fax, copier, multi-line telephone, keyboard); use standard office practices and procedures; read, write, and speak the English language to express ideas and communicate effectively.
Ability required: Interact with individuals using generally accepted business behaviors and standards. Use interpersonal skills to deal effectively with others in favorable and unfavorable situations. Train, plan, and direct the work of others. Organize, prioritize, and plan own work. Multitask, i.e., change work focus or respond to change of conditions and interruptions in workflow. Learn new systems and procedures. Problem solves, i.e., the ability to identify problems and find effective solutions.
Licenses and Certifications: Driver's
Essential Duties and Responsibilities:
Personnel:
Ensure compliance with federal and state laws, and Salvation Army policy and procedure.
Provide oversight of the retention of all personnel files for all Albany Corps Community Center departments. Ensure that timecards are being completed and signed in a timely manner per policy. Consult with Corps Officers as any issues arise. Provide human resource management, recommending to Corps Officers and the divisional Human Resources Department all actions relating to staff, including, but not limited to hiring, orientation, training, discipline and dismissal.
Property:
Provide administrative support for property matters such as proposals, leases, upkeep and maintenance agreements by calendaring due dates, completing maintenance and repair tickets, sending reminders and notices to keep such matters current.
Keep maintenance schedule, making sure all Salvation Army Albany Corps vehicles are properly maintained. Keep insurance records on all property and vehicles making sure to add and delete property from coverage in a timely fashion. Make sure office equipment, including copiers, computers, telephones, etc., are maintained in good working order. Make sure all safety equipment (fire extinguishers, first aid kits, etc.) is inspected, maintained, and supplied. Inform corps officers of property needs and make recommendations for maintenance, replacement, and upgrades as may be required for each situation. Maintain proper inventory of The Salvation Army Albany Corps equipment, furnishings, and supplies per Salvation Army policy while utilizing the inventory management system.
Finance:
Process all invoices. Be mindful of cash requirements. Notify Corps Officers of unusual or out- of-ordinary expenses. Review budget to assist Corps Officers and Family Services with maintaining budgets within established schedules. Assist in gathering and maintaining information required for internal and external audits. Process and forward to appropriate departments all documents related to income (e.g., Sunday collection, White Mail, petty cash, etc.). Maintain proper records and files. Process all invoices as they are received and submit to Corps Officer for payment authorization. Verify for accuracy and completeness financial reports prior to distribution from Albany Corps offices. Provide financial reports and related information as requested.
Seasonal:
Work with Corps Officers and employees in Salvation Army seasonal activities such as Christmas assistance intake, toy distribution, kettles, camp registration records, etc.
Provide human resource management, recommending to Corps Officers, and other applicable staff members personnel actions relating to seasonal staff, including, but not limited to hiring, orientation, training, discipline and dismissal. Work with Corps Officers to solicit funds from foundations and individual donors and businesses for projects, and programs.
Office:
Receive, pick-up, sort, and distribute daily mail. Answer phones, check messages, and direct or forward calls to the appropriate department or person. Assist Family Services when needed and ensure waiting area is kept clean and in order. Order and ensure that all office related supplies are kept in stock and organized. Keep a current list of community resources available to clients in Linn-Benton Counties and distribute information to all staff. Drive to Post Office, bank, and other businesses as needed as part of duties.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Physical Requirements and Working Conditions:
Stooping, bending, kneeling, crouching, reaching, sitting, standing for short or long periods of time.
Miscellaneous:
The candidate chosen for this position will be required to pass a Motor Vehicle Report and Criminal History Information Check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. This position has access to confidential and private information. It is essential that confidentiality and privacy be observed.
Other duties as requested by the Corps Officers.
Supervisor: Corps Officers
Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position
Position Title:
Job Code:
1. The physical activity of this position. (Please check all blocks that apply)
A.
Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms.
B.
Balancing. Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
C.
Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
D.
Kneeling. Bending legs at knee to come to a rest on knee or knees.
E.
Crouching. Bending the body downward and forward by bending leg and spine.
F.
Crawling. Moving about on hands and knees or hands and feet.
X
G.
Reaching. Extending hand(s) and arm(s) in any direction.
X
H.
Standing. Particularly for sustained periods of time.
X
I.
Walking. Moving about on foot to accomplish tasks.
X
J.
Pushing. Using upper extremities to press against something with steady force to thrust forward, downward or outward.
X
K.
Pulling. Using upper extremities to exert force to draw, haul or tug objects in a sustained motion.
X
L.
Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
X
M.
Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
X
N.
Grasping. Applying pressure to an object with the fingers and palm.
X
O.
Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
X
P.
Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly.
X
Q.
Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction.
R.
Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
2. The physical requirements of this position. (Please check all blocks that apply)
A.
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
X
B.
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
C.
Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
D.
Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
E.
Very heavy work. Exerting more than 100 pounds of force occasionally, and/or more than 50 pounds of force frequently, and/or more than 20 pounds of force constantly to move objects.
3. The visual acuity requirements including color, depth perception, and field vision (Please check only one block)
X
A.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
B.
The worker is required to have visual acuity to perform an activity such as: operates machines, such as lathes, drill presses, power saws, and mills where the seeing job is at or within arm's reach; performs mechanical or skilled trades tasks of a non-repetitive nature, such as carpenter, technicians, service people, plumbers, painters, mechanics, etc.
X
C
The worker is required to have visual acuity to operate motor vehicles and/or heavy equipment.
D.
The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc.) or to make general observations of facilities or structures (i.e., security guard, inspection, etc.)
4. The conditions the worker will be subject to in this position (Please check all blocks that apply)
A.
The worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes.
B
The worker is subject to outside environmental conditions. No effective protection from the weather.
X
C
The worker is subject to both environmental conditions. Activities occur inside and outside.
D.
The worker is subject to extreme cold. Temperatures typically below 32° for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity.
E.
The worker is subject to extreme heat. Temperatures above 100° for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity.
F.
The worker is subject to noise. There is sufficient noise to cause the worker to shout to be heard above ambient noise level.
G
The worker is subject to vibration. Exposure to oscillating movements of the extremities or whole body.
H.
The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
I.
The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.
J.
The worker is frequently in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia.
K
The worker is required to function in narrow aisles or passageways.
L.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
Experience
Required- 5 year(s): Required: Minimum 5 years of Office Management Experience
Education
Required- High School or Equivalent or better
- Bachelors or better
Licenses & Certifications
Required- Driver's License
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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