Full-Time, 40 hours per week

Non-Exempt, Hourly Position

You may be who we are looking for if you have:

1. At least 2-3 years of experience with in-house payroll processing.

2. A bachelor's degree in business, accounting, or related field preferred. May consider 5 or more years of related experience in lieu of the degree.

3. Experience with UKG software (a definite plus!)

JOB SUMMARY

Responsible for processing bi-weekly payroll in an accurate and timely manner. Prepares required governmental reports, prepares management reports, and remits taxes and other amounts withheld for John Knox Village, affiliated companies, and clients of Premier Life Management, Inc. Maintains time and attendance system and payroll module of HR/Payroll system. Maintains confidentiality of company and employee data. Supportive of the Village’s mission, values, and service/hospitality (PRIDE) expectations. Completes training hours as required by policy.

ESSENTIAL JOB FUNCTIONS

• Ensures employees are paid accurately based on documents approved by management and completed by associates.
• Communicates with managers (designees) to assure the approval process deadlines are met.
• Processes payroll deductions for garnishments and other approved deductions.
• Maintains records of associate benefits as related to payroll processing.
• Prepares governmental reports and initiates remittance within appropriate date expectations.
• Remits taxes and other amounts withheld to appropriate entities.
• Creates and Manages the yearly payroll calendar.
• Responds to and resolves any inquiries regarding paychecks.
• Maintains time and attendance system and payroll module of HR/Payroll system, setup of PMI client systems. Adds new earnings codes, hour types, etc. as needed.
• Prepares and uploads monthly journal entries to the general ledger system.
• Adheres to all safety regulations and requirements.
• Handles stress well and gets along with others within the workplace and with customers outside the department.
• Maintains acceptable standards of workplace conduct

The responsibilities described above represent the primary responsibilities of the job. Other responsibilities may be assigned by the supervisor as warranted by business needs. The incumbent is expected to perform all assigned responsibilities.

ESSENTIAL QUALIFICATIONS

Education:

• Bachelor’s degree in business, accounting, or a related field preferred. May consider 5 or more years of related experience in lieu of the degree.

Knowledge and Skills (required unless otherwise noted):

• A minimum of 2-3 years of experience with in-house payroll processing.
• Knowledge of payroll tax laws, garnishments, and wage and hour laws
• Advanced keyboard skills
• Advanced computer skills, including Microsoft Windows, Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Intermediate knowledge of automated timekeeping and payroll processing systems (preferably Kronos, UltiPro, Cognos).
• Advanced 10-key skills.
• Intermediate knowledge of basic accounting concepts such as accruals, bank reconciliation, employee/employer tax and benefit accountability, payroll tax collection and remittance.
• Ability to read, analyze, and interpret technical journals, financial reports, and legal documents.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry and apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Advanced customer service skills.
• Organized and detail oriented.

SPECIAL WORKING CONDITIONS

• Work is performed in an environmentally controlled office setting with no exposure to hazardous conditions or materials.
• The associate is subject to an inside environment which provides protection from external weather conditions but not necessarily from temperature changes.
• Though work is performed in a typical office environment, the associate maybe required to function around individuals with challenged mental capacities.
• All associates may be called upon to assist other departments in a declared emergency situation.

Physical and Mental Demands

The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The position requires exerting up to 10 lbs of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Work involves sitting most of the time. Additionally, walking, standing, stooping, kneeling, crouching, and/or squatting with occasional flexibility in changing positions are required.
• The associate is required to have close visual acuity to perform activities such as: preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading. The associate should be able to communicate effectively through spoken and written word.
• May need to stoop/bend, kneel, crawl, reach. Frequent sitting.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Must be able to speak and hear.

SUPERVISION RECEIVED/GIVEN

Receives direction from the Director of Finance. Oversees the work of associates assigned to assist with time record and payroll processing. No direct reports.

EOE/D/V

Nicotine-Free Workplace

Post offer background check and health screening required

Questions can be directed to careers@jkv.org

Experience

• 2 - 3 years: In-house payroll processing experience

Education

• Bachelors or better in Accounting/Finance or related field

Behaviors

• Team Player: Works well as a member of a group
• Functional Expert: Considered a thought leader on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Self-Starter: Inspired to perform without outside help
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)