Job description

The primary location of this position is on the main Cullowhee, NC campus.

Reporting to the Director of Payroll Services, the Payroll Specialist will assist with the production and processing of all payrolls for the University using the Banner payroll system while complying with all court garnishments and tax levy laws and regulations. The individual in this position will perform work of a specialized and confidential nature and must interpret and understand both University policy and federal tax regulations and State labor law guidelines to process payrolls in compliance with the law.

RESPONSIBILITIES

• Handle adjustments and time entry review for all payrolls.
• Provide outstanding customer service
• Process federal and state tax forms and direct deposit forms
• Interpret federal and state tax laws in order to answer questions and aid in the processing of W2, W4 and NC4 forms
• Understand and process payroll reconciliations
• Use software for processing payroll. For example: Banner, Microsoft Office Suite and ONBASE scanning software.
• Calculate a paycheck manually from gross to net.
• Calculation and administration of payroll overpayments.
• Process and maintain records and compliance for child support, bankruptcy orders, garnishments and tax levies.
• Serves as backup for leave administration and/or bi-weekly payroll.
• Responsible for completing all unemployment claims.
• Other duties as assigned.

Knowledge, Skills, & Abilities Required for this Position

• Knowledge and understanding of IRS, DOL, and Social Security regulations pertaining to payroll
• In-Depth knowledge working with child support orders, garnishments, and tax levies.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain positive interpersonal relationships.
• Demonstrated experience to successfully use Microsoft Office software including excel and Banner.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities with other payroll staff.
• Excellent grammar and proofreading skills.

Minimum Qualifications

Graduation from a four year college or university; or an equivalent combination of training and experience.

Preferred Qualifications

• Demonstrated administrative and organizational skills.
• Two to four years related work experience in processing payroll with 300 or more employees.
• Bachelor’s Degree
• Higher education experience
• Banner experience highly desirable

Anticipated Hiring Range $50,000
Position Type Permanent Full-Time
Number of Hours per Week 40
Number of Months per Year 12
Salary Band Range $30,709 - $59,106
Salary Grade For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 66
Posting Text

Open Date 11/28/2022
Close Date 12/12/2022
Open Until Filled No
Special Instructions to Applicants
To be considered, you must apply online. Applicant should attach a cover letter, up to date resume, and a list of three professional references (include names, addresses and complete contact information).

Applicants who wish to claim veteran’s preference must upload a copy of their DD-214.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

• Effective October 15, 2015 all new hires into positions subject to the State Human Resources Act (SPA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.

University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

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