To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.

The Department of Chemistry is seeking candidates for Program Assistant Role role.

The Department of Chemistry at The College of New Jersey is an academic department which provides an inclusive education in modern chemistry that is approved by the American Chemical Society to offer accredited degree pathways. The Department’s 15 full-time faculty, 2 lecturers, 3 professional staff members, and multiple adjuncts provide the education for approximately 100 majors and many more non-majors interested in the chemistry adjacent disciplines from biology, pre-health tracks, computer science, and engineering. The Department is active with the American Chemical Society at the local, regional, and national levels along with other professional societies aligned with scholarly interests. Our students are among the best in the country with excellent outcomes in finding jobs, gaining entrance to graduate programs, finding teaching positions, and gaining entrance to a variety of health profession schools.

The program assistant is the primary office support for the Department. They are the face of the Department, responding to the initial inquiries regarding classes, placement exams, events, etc. The Program Assistant will ensure the smooth operation of the academic and fiscal responsibilities of The Department. They will collaborate with two non-teaching members of the department, the laboratory manager and instrumentation technician to offer the best service to our TCNJ community and visitors.

Main Responsibilities:

• Staffs the main office and supports everyone who visits or communicates with the Department using inclusive language.
• Manages departmental data and cloud systems to course scheduling, budgeting, information archiving through cloud drives, department calendars, and email accounts
• Interfaces with campus partners to problem solve course scheduling, budgeting, and rooming
• Supports Department committees and serves as a primary source of information for Department and campus processes
• Manages the hiring and onboarding of adjunct, temporary, and full time instructors, student learning assistants, and student workers.
• Manages faculty and student travel using campus software and final receipt submission
• Manages special activities and events such as commencement, welcome week, orientation, recruitment events, lectures, and symposia

Required Qualifications:

• Graduation from an accredited college with a bachelor’s degree, preferably in the sciences
• Experience with office/department management, budgeting, online systems, and/or student advising, is preferred
• Experience using the Google and/or Microsoft software suites.

Preferred Qualifications:

• Strong written and oral communication abilities to compose correspondence, communicate with stakeholders, write reports, and update public information on websites and in-house publications
• Ability to establish and maintain good working relationships with faculty, students, alumni, Dean’s Office, other academic departments, and other essential campus entities
• Ability to gather data and produce reports

Employer Qualifications:

• Final offer of employment is contingent upon the successful completion of background check and reference checks

About TCNJ

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings, including the fourth-best college library in the nation, according to the Princeton Review.

Contact Information

Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found. Final offer of employment is contingent upon the successful completion of background and reference checks.

In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.

Graduation from an accredited college with a bachelor's degree, preferably in the sciences

Strong written and oral communication skills

Experience using Google and/or Microsoft software suites

Experience with office/department management, budgeting, online systems, and/or student advising, is preferred