Program Assistant, Nurse Anesthesia Program
Full Time
New Brunswick, NJ 08901
Posted
Job description
Position Details
Position Information
Recruitment/Posting Title
Program Assistant, Nurse Anesthesia Program
Job Category
Staff & Executive - Administrative & Support
Department
SN-Advanced Nursing Practice
Overview
The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state’s preeminent, comprehensive public institution of higher education.
Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research
Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Assistant for the School on Nursing. Under the direction of the Program Director, the Program Assistant will perform a wide variety of management and administrative responsibilities and coordinate administrative services to achieve efficient operation of the Nurse Anesthesia Program. The incumbent typically works with a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures. This position reports to the Program Director of the Nurse Anesthesia Program.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Provides administrative support to the Program Director, Assistant Program Directors, and faculty of the Anesthesia Program. Must be flexible with hours, which will be based, in part, on faculty schedules.
- Organizes, maintains, and files confidential correspondence, essential student and faculty records (physical and electronic), and other program information.
- Supports and maintains specific electronic vendor services such as web-based platforms for clinical logging and curriculum content review.
- Facilitates communication between the school, faculty, and students; documents attendance, and takes meeting minutes; drafts and sends mass emails; serves as program primary/initial point of contact.
- Prepares comprehensive reports, presentations, and official correspondence. Responds to inquiries as directed and distributes informational materials in a timely manner according to University policy and practice.
- Coordinates monthly calendar including orientations, seminars, program site meetings, recruiting and vendor events, student-related presentations, doctoral project coordination, workshops, etc.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Exempt
Grade
17S
Position Salary
Annual Minimum Salary
45621.000
Annual Mid Range Salary
54290.000
Annual Maximum Salary
63947.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of academics, program design and execution, coordination, organization, facilitation, report analysis, and writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Advanced knowledge of office and administrative practices and principles, knowledge of standard office equipment/programs, and excellent written, verbal, and communication skills with a diverse population.
- Must be detail-oriented.
- The ability to exercise discretion and ensure a high level of confidentiality and the ability to establish and maintain effective and harmonious work relationships with faculty, staff, students, and the general public are essential.
- Must have professional experience in an administrative and/or support services function and literacy in the Microsoft Office Suite. Banner, Marketplace, Cornerstone, Adobe, and other customized software experience is preferred.
- Must have strong organizational skills and the ability to pay careful attention to details and work in a fast-paced, team environment.
- Efficient in Microsoft Office and basic data analysis.
Preferred Qualifications
- Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis. A minimum of five (5) years of professional-level experience that includes coordination of work and management of people preferred.
Equipment Utilized
- Office environment.
- Moderate noise.
Physical Demands and Work Environment
- No significant physical demands.
- This position requires standing, sitting, walking, talking, and hearing.
- There are no special vision requirements.
- Must be able to lift or exert force up to ten (10) pounds.
Special Conditions
Posting Details
Posting Number
23ST0570
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Livingston (RU-New Brunswick)
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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