With oversight and direction from the Office of Practice and Learning (OPL), the Program Specialist V performs consultative and technical assistance work related to public health workforce training programs and initiatives (Texas Public Health Fellowship Program, DSHS Internship Program, and the Preventive Medicine Residency Program). This position will assist in the planning, development, and coordination of the Fellowship, Internship, and Residency Programs. This position will help with the marketing and outreach of the programs as well as the evaluation and reporting activities. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

This position is grant funded through July 31, 2024. The selected candidate will be required to sign a Temporary Employment Agreement.

Essential Job Functions:
(30%) Work involves the planning, development, implementation, analysis, and documentation of the Texas Public Health Fellowship Program, the DSHS Internship Program, and the Preventive Medicine Residency Program. Coordinates the application processes for Fellows, Interns, and Residents. Maintains tracking systems. Analyzes data related to the Fellowship, Internship, and Residency Programs, prepares reports, provides justifications for changes to any policies and procedures. Performs outreach and marketing, coordinates mentorship and training activities, and provides technical assistance and consultation to stakeholders including DSHS staff, local health departments, fellows, interns, and residents.

(30%) Organizes meetings and workgroups, takes detailed minutes, and tracks action items. Meetings include lectures, professional development sessions, informational sessions, and 1:1 meetings. Communicates with internal and external stakeholders verbally and in writing related to meetings and workgroups including emailing potential lecturers and speakers, making calendar invitations, scheduling rooms, sending reminder emails, organizing, and distributing meetings materials, and updating agendas and other documents as appropriate.

(20%) Collects, organizes, analyzes, and prepares materials related to DSHS Fellows, Interns, and Residents. Tracks and enters fellow, intern, and/or resident data. This includes entering schedules, assigning tasks, sending reminders, and tracking progress. Sends out communication regarding programmatic activities as needed. Updates program website information as needed.

(15%) Develops program policies, procedures, and training manuals. Conducts evaluation activities including creating, distributing, and analyzing fellow, intern, and/or resident surveys. Creates and disseminates reports.

(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. The Deputy Commissioner Division is an active partner in response activities. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:
Knowledge of public health, health education, and health communication
Knowledge of best practices in public health workforce development
Knowledge of Survey Monkey and similar programs
Skill in oral and written communication
Skills in in managing/tracking information and data in Excel or other data management tools
Skills in Microsoft Suite
Skills in interpersonal communication
Skills in oral and written communication
Ability to problem solve
Ability to collaborate with colleagues and work in a team environment
Ability to handle multiple tasks, competing priorities, and deadlines
Ability to prepare informative written reports

Registration or Licensure Requirements:
None

Initial Selection Criteria:
Graduation from an accredited four-year college or university with major coursework in public health, education, or a related field required. Experience in public health preferred

Additional Information:
Req# 547228

This position is grant funded through July 31, 2024. The selected candidate will be required to sign a Temporary Employment Agreement.

This position may be eligible for telework, however will be required to be on site on a regular basis.

MOS Code:
86M0

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