Job description

Administrative Assistant in small firm

50% provide customer service, 25% AP, 25% misc office support

- $19-$23/hour, Monday - Thursday, hours flex but generally 900am - 100pm, Fairfax City

We are seeking an office assistant with "positive/can do attitude", can manage data entry for quickbooks (invoicing and client payments). Mostly customer service and general office supprt fuinctions

Attitude, positive energy, problem solver are huge....

The candidate will be responsible for handling clerical tasks in our office, email correspondence, incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.

Some accounting experience is preferred. In order for you to be selected as a candidate, you will need;

• the ability to follow direction, have strong written and verbal communication skills and be proficient in Office 365.
• a pleasing personality with strong communication skills is also highly valued. Responsibilities:
• Handling emails, incoming calls and other communications
• Preparing documents for Owner to review and sign
• Managing filing system, Recording information, Recording payments, Inputting billing information into QuickBooks
• Greeting clients and visitors
• Updating paperwork, maintaining documents, and word processing
• Helping organize and maintain office common areas, Performing general office clerk duties and errands
• Coordinating events as necessary, Maintaining supply inventory, Ordering office supplies, Maintaining office equipment, Creating, maintaining, and entering information into databases
• Supporting our Sales, Production and Transportation Departments as needed

Requirements:

• High school diploma or equivalent
• Professional and pleasant on the telephone
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to multi-task, prioritize, and meet deadlines
• Strong organizational skills, Willingness to learn
• Warm personality with strong communication skills
• Ability to work well under limited supervision
• Ability to work under pressure
• Professional conduct and appearance
• Must be fully vaccinated

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Health insurance

Schedule:

• 4 hour shift

COVID-19 considerations:
All employees are required to be vaccinated

Experience:

• Administrative Support: 2 years (Required)
• QuickBooks: 1 year (Required)

Work Location: One location

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