Join our Team! Leland Management is seeking a part-time Maintenance employee for the Davenport area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 11 consecutive years, including winning first place in our category for 2022!

PURPOSE STATEMENT:

The job of maintenance personnel was established for the purpose(s) of providing maintenance services as needed and/or assigned; assisting in a wide variety of maintenance activities to assist in beautifying the community and to assist in operational and/or safety concerns throughout the community. Maintenance personnel is responsible for ensuring that all amenity equipment and common areas are in good working condition.

WORK SCHEDULE:

Four (4) to five (5) days per week. Total Regular Hours: 16 to 20 hours per week. Days and times are flexible, regular schedule will be established upon hire.

DUTIES & RESPONSIBILITIES:

DAILY (PER SHIFT):

1. If a work cell phone is provided to the maintenance personnel, the work cell phone must remain charged, powered on and must be with the maintenance person at all times during working hours.

2. Update maintenance log at the end of each shift.

3. Inspect the community to ensure common areas are in good condition

4. Clean two restrooms; two toilets, one urinal, three sinks, mop floors, clean and sanitize water fountain(s), empty trash and replenish hand towels, toilet paper, soap dispensers as needed. Frequency: Daily, 1x per shift. Notify the CAM via email at least 30 days prior to supplies running out to ensure time for ordering new supplies.

5. Arrange/clean pool chairs and umbrellas neatly. Frequency: Daily

6. Ensure pool umbrellas are closed when not in use. Frequency: Daily

7. Inspect behind all homes (throughout retention pond areas and pine tree areas), report landscaping debris and trash to CAM via email with a date stamped photo and property address of issue. Frequency: 1x per week

8. Pick up loose trash in common areas and the roadways throughout entire community.

9. Ensure proper pool signage is in good condition and report to CAM if replacement is needed. Frequency: 1x per week

10. Inspect and ensure the amenities are in good condition and there are no safety hazards. Make repairs if needed or contact Community Association Manager (CAM) to call for repair.

11. Clean tables and benches in amenity areas as needed. Frequency: Daily

12. Check trash receptacles and empty as needed. If there is a pet waste station, replace bags and stock of pet waste bags. Frequency: 2x per week

AS NEEDED BASIS:

1. Keep inventory of bathroom supplies and report to CAM via email when supplies are low.

2. Keep inventory of maintenance supplies for the association and report to CAM via email when new supplies are needed.

3. Assigning pool and tennis keys to new homeowners and keeping a list of keys and their assignments.

4. Oversee residents & guests using the facilities. Maintenance personnel is authorized to ask to see the owner’s key and ask guests without a key to leave the facilities.

5. Report irrigation and landscaping issues to Community Association Manager (CAM) in writing via email. Email must include location and date of issue.

6. Placing New Plants signage when new plants, sod or landscaping is installed and removing them after the allotted time for the increased irrigation

7. Placing HOA Meeting Notice signs around property and on bulletin board(s) not less than 48 hours prior to scheduled Board Meetings.

8. Assist CAM in evaluating the work performed by onsite contractors.

9. Assist CAM in meeting contractors onsite if needed.

10. Make repairs in the common areas and/or at the amenities

11. Ensure tennis court wind screens are in good condition and report damages to CAM via email

12. Prepare the Association Common Areas & Amenities for Tropical Storms and/or Hurricanes. Preparation shall include, but is not limited to:

a. Placing umbrellas in storage

b. Secure all pool furniture (tables, lounge chairs etc.)

c. Secure tennis court wind shields

d. Secure tennis court net

e. Secure playground swings

13. Tropical Storm and/or Hurricane Clean Up. Clean up and restoration should be completed within one (1) week of the storm. The following is included but not limited to:

a. Assessing entire community for damages and reporting damages to CAM in writing with date stamped photos; includes but not limited to

i. Monument signs (includes electrical & lighting)

ii. Tennis court and fencing

iii. Playground

iv. Pool and cabana

v. Common area landscaping

b. Place pool umbrellas back into tables

c. Return all pool furniture to their original location

d. Reinstall tennis wind shields and tennis court net

e. Return playground swings to original “ready to use” position

14. Responsible for the preventative maintenance and routine services for the Association’s Golf Cart.

15. Additional duties as assigned by Association Manager and/or Board of Directors

16. Place commercial vehicle and no sidewalk parking notices on vehicles that are in violation. Date stamped photo must be taken and held on record and provide to CAM via email with the property address. For Commercial Vehicles; follow ups can be conducted during a night shift. Frequency: 1x per month

17. Check monument sign lightening is working and in good condition. Frequency: 1x per month. Night Inspection is required.

18. Report streetlights out to Duke Energy. Night Inspection is required. Frequency: 1x per month

19. Report street damages, curb damages, and/or storm drain issues to Polk County Road Maintenance via their online portal and keep track of the ticket. Email CAM to inform them a report was made.

20. Ensure signage and posts are clean and in good condition throughout entire community. Clean as needed. Report broken items to CAM in writing via email.

TERMS:

Days and Hours are subject to change occasionally based on Holidays and the needs of the community. Maintenance Personnel should be available for additional hours upon request of the Community Association Manager (CAM) and/or the Board of Directors.

Should the maintenance personnel require a day off a time off request must be placed online through the payroll system at least two (2) weeks prior to the date of the request and be approved by the Community Association Manager.

Should the maintenance personnel need to request shift change the request must come in writing via email to the Community Association Manager two (2) weeks prior to the date of the request.

Should the maintenance personnel have an emergency and cannot report to work the day of their shift, the maintenance personnel must call the Community Association Manager and inform them no later than 30 minutes prior to the start of their shift. If the shift falls on a weekend or holiday, an email 30 minutes prior to the start of their shift to the Community Association Manager will suffice as proper notice.

Night Shifts should be a maximum of two (2) hours and will be scheduled 30 days apart from each other.

Personnel must be proficient in word documents and excel documents for inventory and tracking purposes. Personnel will be provided an association laptop and maintenance Gmail account and will be responsible for checking the account, organizing and keeping track of the emails, responding to the board and CAM via the maintenance email. This email is for internal purposes only, homeowners do not have access to this email.