Position Description

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

This position will manage the Accounts Payable and Central Warehouse Stores areas in the Procurement Office of Finance and Property Services Department. This position will manage and supervise city-wide accounts payable activities, including transactions made for goods and services provided to the City, and is responsible for developing and ensuring appropriate controls, and policy and procedures to perform these functions.

Work Location
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

Job Duties and Responsibilities

• Responsible for managing work groups within the procurement division, including managing central stores, and accounts payable functions.
• Monitor payables status using reports generated from the financial system and initiate action to achieve performance metrics
• Ensure that state sales and use tax payments are appropriately handled; ensure that accounting for all vendor payments are accurately completed according to GASB standards and requirements.
• Facilitate daily payables activities by coordinating internal and external resources to respond to any system problems.
• Manage supervisor /payables staff of both Payable and Stores units to ensure business objectives are achieved. Provide technical support and guidance for staff.
• Ensure proper segregation of duties that limit the exposure of fraudulent activities.
• Stay current on laws and regulations relating to payables processing, 1099 and 1096 reporting, and sales and use tax payments by using industry journals and networking.
• Manage vendor payment related communications.
• Manage payable functions, including training, supervising, assigning tasks, guidance and follow up, and performance appraisals.
• Conduct training sessions for City department staff in payable procedures and compliance.
• Conduct meetings with the customer department staff, providing guidance regarding procurement procedures.
• For Central Stores, support in evaluating the upcoming needs of departments and making sure Stores can meet the needs in a timely manner.
• Analyze purchases made by Stores for City departments and identify process improvements for better use of City resources.
• Represent the city when communicating with vendors on payable matters.
  • Perform related duties as required.
  • Resolve complaints from users, vendors, and the public.
  • Provide input for the maintenance of vendor data.
  • Respond to Data Practices Inquiries related to payments.
• Prepare regular reports to analyze performance within assigned groups.
• Identify and participate in vendor engagement activities as required.
• Other duties as assigned.

Required Qualifications

Minimum Qualifications

Minimum Experience
Equivalency
Selection Process
Background Check
Union Representation
This position is non-represented.

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire in one month after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Experience in payable or inventory activities is preferred.
• Considerable knowledge of general procurement functions
• Supervisory experience and knowledge
• Considerable knowledge of and ability to work in a team environment.
• Ability to gather and guide customers and vendors through the payable process
• Innovative ideas on process efficiencies.
• Leadership skills, and strong communications skills.
• Ability to learn quickly and apply knowledge and to make quick decisions when warranted.

Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being.
Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page.

New 12 weeks of paid Parental Leave.
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Benefits
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements.

Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.

• Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
• Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation
Eligible City employees may choose to participate in the following transportation programs:

• Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
• Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs-such as qualified parking and van pool expenses-with pre-tax dollars

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Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University and St. Mary's University of Minnesota are available to City employees.

Other perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program (Download PDF reader), technology discounts and more.